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Creston Valley Arts Council

Members’ Meeting Agenda

September 16, 2020

Chamber Basement 4:30


Call to Order

1.     Adoption of Agenda

2.     Adoption of Minutes of February 19, 2020

3.     Financial Report


         BCAC operating grant

         Covid grant

         CKCA evolution grant and capital grant

         RDCK CIP scarecrow grant

         BCAC festival grant - scarecrow


         Financial Review Committee

4. Old Business

         Pastel Workshop

         Robert Louie Film


5. New Business

         Directors motions

Moved Sharon, Brenda that the Arts Council sponsor a Festival of Trees in November with proceeds going to the Senior Advocacy Program of the Kootenay Community Centre Society . Carried


Moved Sharon Brenda that we cover $2000 filming ( boat tours) for Robert Louie Project out of operating funds. Carried



         Bunker Mural

         Craft Fair

         Facebook and Website Opportunity for artists

         Scarecrow Contest

         Christmas Tree Festival

         Gallery Space at the Chamber

         Film Festival

         Bylaw Resolution

6. Adjournment

7. Next meeting  AGM October 21, 2020

Creston Valley Arts Council

Members’ Meeting Minutes

February 19, 2020


Call to order 7:05

1.     Adoption of Agenda moved Maureen, seconded Milena. Carried

2.     Adoption of minutes of December 18, 2019 moved Sharon, seconded

           Anne. Carried

3.     Financial report - $2791.65 cash flow position, BC Arts Council award $11,000

          Moved Sharon, seconded Kerry acceptance of report. Carried


              Moved Karen, Milena that $700 be given to the Footlighters from the Ingham



              Moved Kerry, seconded Karen that we advertise in the

              Creston booklet for $150. Carried


5. Old business

         - audit committee


              Moved Frank , seconded Carole that this committee be disbanded immediately.



         - wine and cheese  - very successful, Frank was surprised to receive his plaque

                for outstanding contribution to the arts. We received $500 from Area A which

                covered all expenses

         - seniors variety show - well received, if we do it again next year, there won’t be

                 judges, but the first 100 people will get a voting pod and will vote for

                 people’s choice

         - pastel workshop - 12 participants

         - youth advisory board - Milena and Brenda met with a couple of girls. They will

                be working on the student art walk and the Fashion Trashion show

         - telephone - Alison will cancel the phone

         - craft fair- Anne will forward participant info so books can be backed up




6. New business

         - CKCA adjudication Committee - meet with Ann Jardine, March 19, 2:00

         - Canada summer jobs grant submitted

          - scarecrow street festival September long weekend

               - businesses and organizations are still enthusiastic about setting out

                   scarecrows and we hope to add an entertainment component


               Moved Anne, seconded Brenda that we seek funding for the scarecrow

               street festival and the expansion of the scarecrow display and that the street

               festival be contingent on receiving funds. Carried


                 Moved Brenda, seconded Mark that if funding is not available we cut back

                 and do what has been traditionally done in the past. Carried


         - policy - violence in the workplace, Health and Safety, harassment - on website

         - employee/ volunteers handbook - will be set up before summer season

         - board will be looking at bylaw changes and gift store business plan in the next

            few months

         - request from  Footlighters - have been given $700 from the Ingham fund

         - requests to RDCK directors and Town of Creston for operating funds will be

            going forward

         - future by-law review change of year end to December 31, fees

         - upcoming ideas

               - murals - Marnie Temple - she hopes to start with one mural behind Casey’s

               - Community Forest Company is offering us a  plein air opportunity  -

                    in May, gallery showing from Mid August to end of September

         - indigenous projects - documentary on Robert Louies life - Marks company will

             be filming, Perry will also be working on it, with indigenous producer Jonathan

             Brewer. Arts council is facilitating grants and will take admin fee.

         - advertising in Creston visitors  booklet for $150

         - change of meeting times 3 rd Wednesday Library 4:30-6:30


              Moved Milena seconded Carole that we move meetings to the library meeting

              room at 4:30 on the third Wednesday of the month. Carried


         - poetry jam Thursday March 19, 7:00-9:00 Library - Carole, Dennis, Brenda

         - Trashion fashion show - theme for focus on youth is “colour” - Brenda and

           Frank will meet to work out budget.


          - kiosk in disrepair, Moved Frank, Anne that we donate the kiosk to the college.


          - financial review committee- Moved Brenda , seconded Kerry that Dennis,

             Frank and Theresa be appointed to this committee. ( to review financial

             statements at year end, prior to presentation to auditor) carried

          - calendar of events will be put on website

7. Members reports

         - Footlighters - presenting Star Trak April 16,17,18

         - legacy project. - look for funding in 2021 - to preserve artist interviews

         - Library - 100 th year,  gala September 26, tickets limited to 100

8. Adjournment